1. Table Setup Essentials

Your table is your storefront for the day, and making it look professional and inviting is key. Be sure to pack:

• Tables and Chairs: Check if the event provides these; if not, bring your own. Folding tables are lightweight and easy to transport.
• Tablecloths: Use clean, branded, or decorative tablecloths to create a polished look.
• Display Fixtures: Shelving, risers, baskets, or mannequins for showcasing your products at various heights.
• Signage: Include a banner with your business name, product prices, and any special promotions.
• Lighting: If indoors or during evening hours, bring portable LED lights to brighten your display.
• Extension Cords and Power Strips: Necessary if you’re using lighting or electronic devices.

2. Sales Tools

Smooth transactions keep customers happy and boost your professionalism. Ensure you have:

• Card Reader: A reliable mobile payment system (like Square, PayPal, or SumUp) to accept credit/debit cards.
• Cash Float: Bring small bills and coins for making change, stored in a secure cash box or apron.
• Receipt Book or Sales App: Track sales manually or use apps to record transactions and inventory.
• Calculator: Helpful for quick price adjustments or discounts.
• Price Tags: Clearly labeled prices for every product to avoid confusion and make browsing easier.

3. Packaging and Branding Supplies

Make a lasting impression with thoughtful packaging that reflects your brand.

• Bags: Paper or reusable bags in various sizes for customer purchases.
• Tissue Paper or Bubble Wrap: Protect fragile items during transport and for customers taking items home.
• Branded Stickers or Cards: Include thank-you notes, business cards, or care instructions with each purchase.
• Extra Packaging: Bring backup supplies like tape, twine, or ribbon for last-minute needs.

4. Emergency Repair Kit

Craft shows often throw surprises your way. Be ready to fix unexpected problems with:

• Tools: Scissors, utility knife, screwdriver, and pliers.
• Adhesives: Packing tape, duct tape, glue, or a hot glue gun.
• Safety Pins: Great for quick fixes on clothing or tablecloths.
• Zip Ties and Clips: Secure signs, displays, or decorations.
• Extra Supplies: Pack spare parts for your products, such as beads, clasps, or replacement items.

5. Comfort and Convenience Items

Craft shows can be long and exhausting. Take care of yourself with these essentials:

• Comfortable Shoes: You’ll likely be standing most of the day.
• Snacks and Water: Keep energy levels up with easy-to-eat, non-messy snacks like granola bars or fruit, and stay hydrated.
• Weather Protection: If the show is outdoors, bring sunscreen, a hat, and a rain cover for your booth.
• Portable Fan or Heater: Stay comfortable in unpredictable weather conditions.

6. Marketing and Networking Materials

A craft show is not just about selling—it’s also about building your brand and customer base. Pack:

• Business Cards: Hand these out liberally to customers and other vendors.
• Flyers or Brochures: Share your story, upcoming events, or details about custom orders.
• Social Media Sign: Encourage customers to follow you on Instagram, Facebook, or TikTok by displaying a QR code or username.
• Mailing List Sign-Up Sheet: Collect emails for future marketing campaigns.

7. Inventory Management

Keep your products organised to streamline setup and restocking.

• Inventory Checklist: Track what you brought and what you sold to monitor trends and restock accordingly.
• Storage Bins: Use labelled bins or boxes to transport and store items under your table.
• Backup Stock: Bring extra popular items in case of high demand.

8. Health and Safety Supplies

Be prepared to handle minor emergencies or comply with event regulations.

• First Aid Kit: Include bandages, antiseptic wipes, and pain relievers.
• Hand Sanitiser and Wipes: Maintain cleanliness for yourself and customers.
• Mask or Face Covering: Some events may still require these for safety.

9. Miscellaneous Must-Haves

These often-overlooked items can save the day:

• Notebook and Pen: Jot down customer inquiries, feedback, or sales notes.
• Schedule or Map: Keep a copy of the event layout and schedule for easy reference.
• Phone and Charger: Ensure your phone is fully charged, and bring a power bank for backup.
• Weather-Resistant Cart: A collapsible cart or trolley makes transporting items easier, especially for large events.

10. Positive Attitude

Finally, bring plenty of patience, enthusiasm, and a friendly smile! Customers will remember your energy and how you made them feel, just as much as they’ll remember your products.